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Import Tab
The tab is designed to provide a user with a possibility to import rates to VCS by uploading a .csv or .xls file. The whole process can be divided into the following steps:
Screenshot: Import tab
Step 1. Selecting a File and Specifying Additional Parameters
First, you need to select a file for import. Additionally, you can specify the following parameters:
Screenshot: Step 1. File Settings
Field | Description | |
---|---|---|
Import Template | Select a target template for rates importing | |
Delimiter | Specify a delimiter symbol here. Possible options are:
By default, the autodetect option is selected. | |
Auto Confirm | Select whether the system must confirm imported rates automatically or not |
Warning
- It's not possible to import a file into the Rate Table with the Min Time and Interval = 0. These fields must have at least 1 second.
- While specifying the Effective Date and End Date, keep in mind that Timezone is UTC (+0000) by default.
Step 2. Import Settings
The system will recognize the file and display first 5 rows of the first sheet. To switch from one sheet with rates to another, click on a respective tab: Sheet 1, Sheet 2, etc.
Starting from VCS 3.17.0, the user has a possibility to specify a type for each sheet of an imported file. Each sheet type has its own list of columns. Currently, there are 3 sheet types:
- Rates type - an equivalent to an importing page from earlier versions. While importing, at least 1 sheet must be of Rates type. For this type, the following columns are mandatory:
- Dst Code/Code Name - indicate at least one of them
- Rate
- Effective Date - if you don't indicate this column, the Effective Date, specified in the Code Rules information block, will be applied to imported rates.
- Src Codes type - this type allows user to indicate source codes/code names and has two columns: Src Code and Src Code Name. If selected, both columns must be specified.
- Dst Codes type - this type allows user to indicate destination codes/code names and has two columns: Dst Code and Dst Code Name. If selected, both columns must be specified.
Screenshot: Sheet types
On the second step, you can also save the importing rate table as a template for further usage during import. To do so, specify a template title in the bottom left corner of the tab, and click the Save Template button.
To open advanced configurations, click on a grey downwards arrow icon next to the Step 2: Import Settings. Advanced settings contain the following fields:
Screenshot: Step 2. Import Settings
Field | Description | |
---|---|---|
On Duplicates | Determines billing behavior if it finds a rate row duplicate. Duplicates are checked by Code + Effective Date pair of columns.
Attention Alert limitation about rate duplicates during the import process. It means that the import process cannot proceed if you get more than 1,000 duplicate alerts. This limitation applies while the Alert me about duplicates option is enabled in the On duplicate rates field in the Import tab | |
On Errors | Determines billing behavior if an inconsistency or error was found in the importing file (data inconsistency, incorrect symbols, etc.)
| |
Date Format | Specify the date format of an imported file. Please note, the auto-detection of date and time can be performed with files that contain one of the date and time formats, listed below:
| |
Custom Format | If defined, this format will be used for date parsing instead of the Date Format field | |
Optimize Codes | This option allows to make shorter codes of importing code range. For example, the code range 4400-4409 will be shortened to 440. Please note, a single code 44001 will not be shortened to 440, it only works for code ranges specified with a dash "-".
Tip Therefore, when you make an import with the Optimize codes option enabled and your importing file consists of code 440 and code range 4400-4409 at the same time, the import result will depend on the On duplicate rates settings. | |
Billing Increment | Billing Increment defines the way events are billed and combines two parameters: minimum volume and tariffication interval or three parameters: minimum volume, tariffication interval and grace volume. Indicate the order of parameters recognition in the Billing Increment column:
For example, if the Billing Increment column in your import file is 1, 5, and you selected Min Volume/Interval value in this field, system will recognize 1 as Minimum Volume and 5 as a Tariffication Interval for a target rate. | |
Remove Dash | Select whether a dash in codes must be skipped or not:
| |
Split Src Code Name | This option is used only in case source code names contain an underscore symbol. Choose one of the following:
| |
Update Code Deck | Select the way you want both Src and Dst code decks to be updated with new/existing code names from current rates file:
Attention If Src Code and/or Dst Code sheet type are selected, you need to enable this feature | |
Dst Code Deck | Dst Code Deck that will be used for an Update Code Deck option. Select a destination code deck that you want to update with the above-mentioned settings (note that code deck specified settings here will only be available if you are importing a file, which contains Code Names in addition to Codes). | |
Src Code Deck | Src Code Deck that will be used for an Update Code Deck option. Select a source code deck that you want to update with the above-mentioned settings (note that code deck specified settings here will only be available if you are importing a file, which contains Code Names in addition to Codes). | |
Notificator Code Deck | Specify code decks that will be used for the next rates notification | |
A-Z Mode | A special mode that determines system behavior regarding active/future rates:
| |
A-Z codes | Available if A-Z Mode is active. Specify the exact code(s) A-Z Mode is going to be applied to. By default, the field value is "*" (all codes) | |
A-Z interval (days) | Available if A-Z Mode is active. It consists of two fields, where time and date of rates closure are specified:
Tip For a detailed explanation, check out our Knowledge Base article | |
A-Z close date | Available if A-Z Mode is active. The field displays the time and date of rates closure based on the A-Z interval (day) parameters. |
Code Rules Information Block
For adding a new code rule, click on the plus icon next to the information block name.
When you add a rule and set the value in the fields, it will overwrite parameters specified in the respective columns of the file. If you leave fields empty, it will take the parameters from the file.
If you a add a rule with * code for a certain service, not specified columns of the imported rates will be filled in with the respective field values of this code rule. You can add rules with a * code for all services. The list of code rules fields is as follows:
Screenshot: Rates import - Code Rules settings
Field | Description | |
---|---|---|
Code | Indicate a destination code. For all codes, use * (asterisk) | |
Service | Select a service for rate | |
Effective Date | Specify a start date of a rate | |
Profile | Indicate time profile that will be used for a current rate, for example, business time, non-business time, weekends, etc. | |
Min | Minimal time of call that will be tariffed. For example, if total call time was 20 seconds and Min is 30, the client will pay for 30 seconds of call. | |
Int | Tariffication interval. This parameter is used, when Min Time time expires. | |
Extras | Additional parameters are stored under the downwards arrow icon.
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After specifying all additional parameters, click the Import button.
Step 3. Import Errors
Provided a non-critical error(s) occurred, you will see a table, where exact sheet, line and error description are specified (see screenshot). In this case, you need to start the whole import procedure from the beginning.
Screenshot: Step 3. Import Errors
In case numerous errors occurred while importing rates, you will be displayed the respective notification:
Screenshot: Error notification
By clicking on Download file, a .csv file with the following columns will be downloaded:
Column | Description | |
---|---|---|
Sheet | Index number of the sheet, where an error occurred | |
Line | Line of the sheet, where an error occurred | |
Errors | Description of the error that occurred |
Screenshot: .csv file with detailed error data
Confirming Rates
When the procedure has been executed, you will be forwarded to the Rates tab where all imported rates will be displayed. They are divided into the following types: Unchanged, Increased, Decreased, New. By clicking on the respective buttons in the top right corner of the tab, you can filter rates by type (see screenshot).
Attention
Imported rates will be marked as Unchanged, Increased, or Decreased only if their Effective Date value (e.g., 04.25.2018) is higher than Effective Date of a current rate (e.g., 04.10.2018)
If Auto-Confirm option is disabled, you need to click the Confirm Filtered Rates button (see screenshot) to change rates status from stashed to active.
Screenshot: Confirming Rates
Import History Tab
The tab contains information about all executed imports to this rate table. It is presented in a form of table with the following columns:
Screenshot: Import History tab
Column | Description | |
---|---|---|
Date | Time and date of import execution | |
User Login | Login of a user who executed import | |
File | Import file. By clicking on the icon, the file will be downloaded | |
Total | Total amount of imported rates | |
New | Total amount of rates with New type | |
Increased | Total amount of rates with Increased type | |
Decreased | Total amount of rates with Decreased type | |
Unchanged | Total amount of rates with Unchanged type | |
A-Z Closed | Number of rates, closed by A-Z import | |
A-Z Stashed | Number of rates, stashed by A-Z import | |
Status | Status of import procedure (done/failed) | |
Error File | File that contains description of all errors occurred during import. By clicking on the icon, the file will be downloaded | |
icon | When clicked on, deletes respective import data from the system |