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The tab is designed to provide user with a possibility to import rate to VCS by uploading .csv or .xls file. The whole process can be divided in the following steps:

Screenshot: Import tab

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Step 1. Selecting File and Specifying Additional Parameters

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Screenshot: Step 1. File Settings

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FieldDescription
Import templateSelect a target template for rates importing
Delimiter

Specify here a delimiter symbol. Possible options are:

  • autodetect
  • ,
  • ;
  • tab

By default, autodetect option is chosen.

Auto ConfirmSelect whether the system must confirm imported rates automatically or not

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FieldDescription
On Duplicates

Determines billing behavior if it finds duplicate rate row. Duplicates are checked by Code + Effective Date pair of columns.

  • Update with the latest value - if multiple duplicates were found, the last value is stored
  • Skip duplicate rows - if there are multiple duplicates, only first value will be stored

  • Alert me about duplicates - if duplicates are detected, VCS will alert you about their presence

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(warning)   Attention

Alert limitation about rate duplicates during import process. It means that the import process cannot proceed if you get more than 1,000 duplicate alerts. This limitation applies while the Alert me about duplicates option is enabled in the On duplicate rates field in the Import tab


On Errors

Determines billing behavior if an inconsistency or error was found in importing file (data inconsistency, incorrect symbols, etc.)

  • Import correct rows and show all found errors - import error-free rows and display the list of errors, if any
  • If errors are found, abort import and show all errors - if any error is found, stop import and display a list of errors
Date Format

Specify date format of imported file. Please note, the auto-detection of date and time can be performed with files that contain one of the date and time formats, listed below:

  • DD-MM-YYYY (%d-%m-%Y) = 28-12-2018
  • YYYY-MM-DD (%Y-%m-%d) = 2018-12-28
  • MM/DD/YYYY (%m/%d/%Y) = 12/28/2018
  • DD.MM.YYYY (%d.%m.%Y) = 28.12.2018
  • YYYY/MM/DD (%Y/%m/%d) = 2018/12/28
  • YYYYMMDD (%Y%m%d) = 20181228
  • YYYY-MM (%Y-%m) = 2018-12
Custom formatIf defined, this format will be used for date parsing instead of Date Format field
Optimize Codes

This option allows to make shorter codes of importing code range. For example, code range 4400-4409 will be shortened to 440. Please note, a single code 44001 will not be shortened to 440, it only works for code ranges specified with dash "-".

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Tip

Therefore, when you make an import with enabled Optimize codes option and your importing file consists of code 440 and code range 4400-4409 at the same time, the import result will depend on the On duplicate rates settings.


Billing Increment

Billing Incement defines the way events are billed and includes minimum volume, combination of Indicate the order of data recognition in Billing Increment column:

  • Min Volume / Interval
  • Interval / Min Volume
  • Min Volume / Interval / Grace Volume
  • Interval / Min Volume / Grace Volume
Skip Dash in Codes

Select whether dash in codes must be skipped or not:

  • Enabled - codes, written as 1201-1205, will be imported as a single 12011205 code
  • Disabled- 1201-1205 codes will be imported as separate 1201, 1202, 1203, 1204, 1205 codes
Split Src Code Name

This option is used only in case source code names contain underscore symbol. Choose one of the following:

  • Disabled - if Src Code Name is, for instance, USA_Columbia, it will be preserved as it is after import.
  • By underscore - if selected, USA_Columbia Code Name will be changed to Columbia after import.
Update Code Deck

Select the way you want a both Src and Dst code decks to be updated with new/existing code names from current rates file

  • Disabled - leave selected code decks unchanged
  • Import only not existing codes - code decks will be updated with codes and their names if they are missing
  • Import all codes (update existing) -  сode decks and codes will be updated with code names taken from file,overwriting of existing ones
  • Import all codes (purge code deck first) - code decks are fully cleared and then all codes and code names are imported from file
Dst Code Deck Dst Code Deck that will be used for Update Code Deck option. Select a destination code deck that you want to update with the above-mentioned settings (note that code deck specified settings here will only be available if you are importing file which contains Code Names in addition to Codes)
Src Code DeckSrc Code Deck that will be used for Update Code Deck option. Select a source code deck that you want to update with the above-mentioned settings (note that code deck specified settings here will only be available if you are importing file which contains Code Names in addition to Codes)
Notificator Code DeckSpecify code decks that will be used for the next rates notification
AZ Mode

A special mode that determines system behavior regarding active/future rates:

  • Disabled- leave active/future rates unchanged. Selected by default
  • Simple mode - active rates from current Rate Table will be closed on the specified AZ close date if they aren't present in this import.
  • Extended mode - all existing future rates will be marked as stashed. Currently active rates (not presented in this import) will be closed by the date specified below.
AZ codesAvailable if AZ Mode is active. Specify the exact code(s), AZ Mode is going to be applied to. By default, field value is * (all codes)
AZ interval (days)

Available if AZ Mode is active. It consists of two fields where time and date of rates closure are specified:

  1. Time - select from a drop-down list:
    • Beginning of the day - active/future rates will be closed at 00:00 of the specified day
    • Import time - active/future rates will be closed at the exact time of import on the specified day

  2. Day - specify the interval of days after which rates will be closed

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For a detailed explanation, check out our Knowledge Base article


AZ close dateAvailable if AZ Mode is active. Field displays the time and date of rates closure based on the AZ interval (day) parameters

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(warning)   Attention

Imported rates will be marked as Unchanged, Increased, or Decreased only if their Effactive Rate Date value (e.g. 04.25.2018) is higher than Effective Rate Date of a current rate (e.g. 04.10.2018)

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Screenshot: Confirming Rates

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Import History Tab

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Screenshot: Import History tab

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ColumnDescription
Date
Time and date of import execution
User Login
Login of a user who executed import
File 

Import file. By clicking on icon, the file will be downloaded

TotalTotal amount of imported rates
NewTotal amount of rates with New type
IncreasedTotal amount of rates with Increased type
DecreasedTotal amount of rates with Decreased type
UnchangedTotal amount of rates with Unchanged type
A-Z ClosedNumber of rates, closed by A-Z import
A-Z StashedNumber of rates, stashed by A-Z import
StatusStatus of imopt procedure (done/failed)
Error File

File that contains description of all errors, occured during import. By clicking on icon, the file will be downloaded

icon

When clicked on, deletes respective import data from the system

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