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Import Tab
The tab is designed to provide a user with a possibility to import rates to JeraSoft Billing by uploading a .csv or .xls file. The whole process can be divided into several steps discussed below. You can access the rates import by clicking the Import button in the Rates section:
Screenshot: Import button
Note
The button will only be active when you filter the rates by the rate table.
Step 1. Selecting a File and Specifying Additional Parameters
The first thing you need to do in the import configurations view is to select a rate table (the import template will autocomplete if existent). Then, drag-and-drop or upload an import file. Additionally, you can specify the following parameters:
Screenshot: Step 1. File Settings
Field | Description | |
---|---|---|
Rate Table | This field will be autocompleted with the name of a rate table if the rates are filtered in the Rates section. If not applicable, select a target rate table | |
Import Template | Select a target template for rates importing if available |
Warning
- It's not possible to import a file into the Rate Table with the Min Time and Interval = 0. These fields must have at least 1 second.
- While specifying the Effective Date and End Date, keep in mind that Timezone is UTC (+0000) by default.
- Please DO NOT import duplicates of the same Code in one import file.
Step 2. Import Settings
The system will recognize the file and display the first and last 5 rows of the first sheet. You will need to select the start and end lines of an import table (marked green). The middle lines are skipped, you can unfold them both ways by five lines by clicking the respective buttons. To switch from one sheet with rates to another, click on a respective tab: i.e., Sheet 1, Sheet 2, etc.
Screenshot: Step 2. Import Settings
Starting from VCS 3.17.0, the user has a possibility to specify a type for each sheet of an imported file. Each sheet type has its own list of columns. Currently, there are 3 sheet types:
- Rates type - an equivalent to an importing page from earlier versions. While importing, at least 1 sheet must be of Rates type. For this type, the following columns are mandatory:
- Dst Code/Code Name - indicate at least one of them
- Rate
- Effective Date - if you don't indicate this column, the Effective Date, specified in the Code Rules information block, will be applied to imported rates.
- Src Codes type - this type allows a user to perform the import to the code deck attached to the rate table. For this, indicate source codes/code names in the two columns: Src Code and Src Code Name. If selected, both columns must be specified.
- Codes type - this type allows a user to perform the import to the code deck attached to the rate table. For this, indicate destination codes/code names in the two columns: Code and Code Name. If selected, both columns must be specified.
Starting from JeraSoft Billing v3.18.0, the user has an option to select the Skip this sheet option for the system to ignore the respective sheet during import. More about sheet types configuration here.
Screenshot: Sheet types
On the second step, you can also save the importing rate table as a template for further usage during import. To do so, specify a template title in the bottom left corner of the tab, and click the Save Template button (see screenshot above).
To open advanced configurations, click on a grey downwards arrow icon next to Step 2: Import Settings. Advanced settings contain the following fields:
Screenshot: Advanced settings
Field | Description | |
---|---|---|
If Unchanged | Determines system behavior if it detects rates in the imported file with all the same settings as the ones already present in the Rate Table but Effective Date. Has two options:
| |
On Warnings | Manages alerts from the Analysis Settings section. If any, you'll have the option to:
| |
On Errors | Determines billing behavior if inconsistency or error was found in the importing file (data inconsistency, incorrect symbols, etc.)
| |
Datetime Format | Specify the date format of an imported file. Please note, the auto-detection of date and time can be performed with files that contain one of the date and time formats, listed below:
| |
Billing Increment | Billing Increment defines the way events are billed and combines two parameters: minimum volume and tariffication interval or three parameters: minimum volume, tariffication interval and grace volume. Indicate the order of parameters recognition in the Billing Increment column:
For example, if the Billing Increment column in your import file is 1, 5, and you selected Min Volume/Interval value in this field, the system will recognize 1 as Minimum Volume and 5 as a Tariffication Interval for a target rate. | |
Skip dash in codes | Select whether a dash in codes must be skipped or not:
| |
Split Src Code Name | This option is used only in case source code names contain an underscore symbol. Choose one of the following:
| |
Notificator Code Deck | Specify code decks that will be used for the next rates notification | |
Update Code Deck | Select the way you want both Src and Dst code decks to be updated with new/existing code names from current rates file:
Attention If Src Code and/or Dst Code sheet type is selected, you need to enable this feature | |
Code Deck | Dst Code Deck that will be used for an Update Code Deck option. Select a destination code deck that you want to update with the above-mentioned settings (note that code deck specified settings here will only be available if you are importing a file, which contains Code Names in addition to Codes). | |
Src Code Deck | Src Code Deck that will be used for an Update Code Deck option. Select a source code deck that you want to update with the above-mentioned settings (note that code deck specified settings here will only be available if you are importing a file, which contains Code Names in addition to Codes). | |
AZ Mode | A special mode that determines system behavior regarding active/future rates:
| |
AZ codes | Available if AZ Mode is active. Specify the exact code(s) AZ Mode is going to be applied to. By default, the field value is "*" (all codes) | |
AZ interval | Available if AZ Mode is active. Specify the period for AZ mode to close rates. The selectable options are:
Tip For a detailed explanation, check out our Knowledge Base article | |
AZ close date | Available if AZ Mode is active. The field displays the time and date of rates closure based on the AZ interval parameters. | |
Billing Increments Check | Select whether you need billing increments checking during import or not:
| |
Deviation Tolerance, (%) | Define the value of how much can an imported rate differ from an existing one in percent. If exceeded, the system will generate an alert for the manager. | |
Agreements Tolerance, (days) | Define a number of days that the system will take into account while analyzing the new import and the current agreement with the vendor. If the dates of an agreement and the import are closer then the specified amount, the system will generate an alert for the manager. | |
Changes Threshold, (rates) | Define a number of changed rates that will serve as a threshold for the selected rate table. If exceeded, the system will generate an alert for the manager. |
Attention
If you have rates with missing Rate value in the importing file, the system will find the previous rate for the same destination and take this value from there (if the previous rate was not closed).
When you have rates with missing Effective Date value, the system will take it from the End Date value.
Code Rules Information Block
For adding a new code rule, click on the plus icon next to the information block name.
When you add a rule and set the value in the fields, it will overwrite the parameters specified in the respective columns of the file. If you leave fields empty, it will take the parameters from the file.
There is one default rule with * code that affects all the imported codes. The not specified columns of the imported rates will be filled in with the respective field values of this code rule. The list of code rules fields is as follows:
Screenshot: Rates import - Code Rules settings
Field | Description | |
---|---|---|
Code | Indicate a destination code. For all codes, use * (asterisk) | |
Status | Indicate a status for the rates. By default, it will be Active. Set the Stashed status if you want to double-check them later after import. | |
Effective Date | Specify a start date of a rate. There are various options to schedule this date:
| |
Time Profile | Indicate time profile that will be used for a current rate, for example, business time, non-business time, weekends, etc. | |
Min | Minimal time of the call that will be tariffed. For example, if the total call time was 20 seconds and Min is 30, the client will pay for 30 seconds of the call. | |
Int | Tariffication interval. This parameter is used, when Min Time time expires. | |
Extra | Additional parameters are stored under the downwards arrow icon.
|
After specifying all additional parameters, click the Import button.
Step 3. Import Errors
Provided a non-critical error(s) occurred, you will see a table, where the exact sheet, line and error description are specified (see screenshot). In this case, you need to start the whole import procedure from the beginning.
Screenshot: Step 3. Import Errors
In case numerous errors occurred while importing rates, you will be displayed the respective notification:
Screenshot: Error notification
By clicking on Download file, a .csv file with the following columns will be downloaded:
Column | Description | |
---|---|---|
Sheet | Index number of the sheet, where an error occurred | |
Line | Line of the sheet, where an error occurred | |
Errors | Description of the error that occurred |
Screenshot: .csv file with detailed error data
Confirming Rates
When the procedure has been executed, you will be forwarded to the Rates section where all imported rates will be displayed. If the Auto-Confirm option was disabled during the import process, you need to Mass Edit the rates' status from stashed to active.
Screenshot: Confirming Rates
Import History Tab
The tab contains information about all executed imports to this rate table. You can access it in the Rate Tables → {Specific Rate Table} → Import History. It is presented in the form of a table with the following columns:
Screenshot: Import History output
Column | Description | |
---|---|---|
Date | Time and date of import execution | |
User Login | Login of a user who executed the import | |
File | Import file. By clicking on the icon, the file will be downloaded | |
Total | Total amount of imported rows | |
New | Total amount of rates with New type | |
Increased | Total amount of rates with Increased type | |
Decreased | Total amount of rates with Decreased type | |
Unchanged | Total amount of rates with Unchanged type | |
A-Z Closed | Number of rates, closed by A-Z import | |
A-Z Stashed | Number of rates, stashed by A-Z import | |
Status | Status of import procedure (success/failed) | |
icon | When clicked on, deletes respective import data from the system |
The imported rates are divided into the following types: Unchanged, Increased, Decreased, New. By clicking on the respective numbers of rates, you can see filtered rates by type (see screenshot above) in the Rates section.
Attention
Imported rates will be marked as Unchanged, Increased, or Decreased only if their Effective Date value (e.g., 04.25.2018) is higher than Effective Date of a current rate (e.g., 04.10.2018) and they don't have an End Date value. If the End Date value is present in a previous rate, the fresh one will be marked as New.