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This section allows a user to perform and trace all the financial operations regarding the client's/reseller's balances. The section offers an overview of every single transaction performed in the system regardless of whether it's payment or charge and provides a wide variety of functionality for transactions management. Since the transactions section is a key tool for managing client's/reseller's balances, it's inseparable from the following sections of the system: Clients, Invoices, Resellers, etc.
Transaction charges will be created according to the configurations of Tax Profiles, Rate Tables (including tax or not) and the next parameters:
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Tips
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The section is presented in a the form of a table of all conducted transactions with the following columns:
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Column Name | Description |
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ID | A payment through an ID number |
Payment Account | Shows a respective payment account, related to a performed payment or a respective charge type, such as calls, products, extra charges (each type has a visual representation in a form of a respective icon) |
Client/Reseller | Displays the name of a client or reseller that was engaged in payment operation |
Client ID | Customer's identity |
Amount | The respective payment operation sum |
Taxes | An amount of taxes |
Description | Comments about a respective payment |
Transaction Date | Displays a respective payment date, related to a performed payment |
Author | Name of the user who performed the latest transaction (regardless whether it's a payment or a charge) |
The list of functional buttons/icons is as follows:
Button/Icon | Description | |
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Allows to create a new transaction | ||
Allows to import user's transactions into the system | ||
Allows to download a list of transactions in a .csv file | ||
Indicates the type of transaction - payment | ||
Indicates the type of transaction - extra charges | ||
Indicates the type of transaction - services charges | ||
Indicates the type of transaction - packages fees | ||
Indicates that a transaction is approved | ||
Allows |
deleting a transaction from the system. Requires confirmation |
Advanced Search
In the top right corner of the section above the table, an Advanced Search drop-down menu is located. By clicking on a blue downwards arrow blue downward arrow icon, a drop-down menu with the following structure is displayed:
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Attention Author column is going to be filled only if a transaction has been added manually by a user through the Transactions section in JeraSoft Billing or the Refill Balance page on JeraSoft Client Portal. In case a transaction is automatically generated by the system, the Author column will be empty. |
Field | Description | ||
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Client | Indicate a client you wish the section to be filtered by | ||
Payment Account | Select from the list of all payment accounts in the system | ||
Type | Select a type of transaction:
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Status | Select from the list of transaction statuses:
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State | Indicate whether you wish payments covered by the invoices to be displayed by selecting from the list:
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Date | Specify the date in the date picker |
After filling in the fields, click Search to filter section data or Reset to clear search results.
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Field name | Description | |||||||||||
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Client | Indicate a target client | |||||||||||
Type | Specify a type of transaction.For incoming transactions, select Paymentoperation type, for outgoing – select Charge. | |||||||||||
Payment Account | Choose a respective account from the drop-down list of all available payment accounts. For charge type, you can select:
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Amount | Insert an amount of the transaction, which can be positive or negative:
If your transaction type is Charge, you can choose whether a specified amount includes a tax or not by choosing a respective value in the drop-down list:
The text rate is based on the tax profile of the client's reseller. | |||||||||||
Transaction Date | Indicate the actual date of the transaction in a date picker | |||||||||||
Description | Notes for a new transaction | |||||||||||
System Info | Here you can add system information for transactions. Also, it's possible to add a variable in the invoices templates. Then, the variable will show this info for extra charges. | |||||||||||
Status | Define the state of the transaction:
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Upload a file from your computer, indicate such default parameters as: as Transaction Date, Currency, Payment Account, Date and Time Format, and click Process.
Screenshot: Transactions importing process. Step 1
Step 2: Recognizing The File
The system will recognize the file and you need to select 3 mandatory columns: Client Info, Amount, and Transaction Date. Following this, click Process>> again.
Screenshot: Transactions importing process. Step 2
Step 3: Checking The Rows
Having specified the required columns, you need to check the rows to make sure that no mistake has been made. On doing it, click Process>> to finish the importing process.
Screenshot: Transactions importing process. Step 3